For recruiting and staffing agencies

A system that clones your best recruiters.

A complete CRM and workflow system for recruiting and staffing agencies that helps your team keep track of its work and handles routine tasks. During the free 20-minute check I'll show you which 3 tasks AI can handle for you this week.

The system brings candidates, leads, and agreed next steps together in one place and helps your team keep track.
Routine tasks such as creating a candidate profile from a resume are drafted in minutes instead of typed by hand.
You can see who contacted which lead and when, at a glance.

Free 20-minute check →Free 20-minute check →

Free, with no sales pressure. Julien usually responds personally within 24 hours on business days.

Actual figures, early October 2026

A recruiting agency in Bavaria, Germany

Candidate acquisition through Meta ads with a consent form, 7 days

72	Candidate leads
€214.64	Ad spend
under €3	per candidate lead

These are candidate leads from one week. We continue to track how many result in hires.

What I build

One system, five parts

I'll tell you the current status of each part. Some are in use; others are available as demos.

CRM and workflow system for recruiting

One system instead of an inbox, Excel, and scattered notes. It complements your staffing/ATS software, such as zvoove, brings candidates, leads, and agreed next steps together, helps your team keep track of its work, and handles routine tasks. As if you had cloned your best recruiters.

In use

AI video screening interview

A German-speaking avatar asks candidates the initial questions. It states from the start that it is AI. The transcript is added to the candidate record.

Built and tested as a demo

candidate profile from a resume

You upload the resume and get a draft profile for your client, which your team reviews and approves. Your team gets the draft in minutes instead of typing it up by hand. On top of that: a read-only connection to zvoove and job ads sent to the job board of Germany's Federal Employment Agency.

In use

Team metrics and lead tracking

Who contacted which lead and when? It's recorded in the system, so no one has to remember it. There are team metrics, too. I agree access rights and any person-level reports with you beforehand. They are only set up once the data protection basis, informing your team and any works council involvement have been clarified.

In use

Candidate acquisition with consent

Meta ads with a consent form add candidates directly to their records. Email and WhatsApp messages are sent only with consent. In one week at a recruiting agency in Bavaria, Germany: 72 candidate leads for €214.64.

In use

Free 20-minute check →

Actual candidate acquisition figures

72 candidate leads in 7 days

A recruiting agency in Bavaria, Germany, acquiring candidates through Meta ads with a consent form over 7 days. The figures count submitted forms and advertising costs only. These are leads that have not been assessed for suitability and are not yet hires. We continue to track how many result in hires.

Candidate leads in 7 days

€214.64

Ad spend during this period

under €3

Advertising cost per candidate lead

− Without the system

✗Leads sit in Meta or your inbox

✗No one knows who has already called

✗Resumes are manually typed up as profiles

✗Follow-up depends on memory

✓ With the system

✓The lead is added to the record with consent

✓Recorded contact activity is in the system, with a name and time

✓A profile from a resume in minutes

✓Metrics for your team

In 3 steps

How working with me works

From the check to the first component. After the check, I'll give you an honest timeline.

Free 20-minute check

We have a short call. You tell me where your business loses time. I'll tell you which 3 tasks AI can handle this week.

First component

If it fits, we start with an assessment and a quote with a fixed scope. Then I build the first component, small and clearly defined. That way you quickly see whether it works for you.

Operation and maintenance

I'll continue to run and maintain the system. I'm your point of contact.

Free 20-minute check →

References

What's running today

The workflow system is currently in use at AK Personalmanagement in Bavaria, Germany.

After three weeks, we had more qualified conversations than in the three months before. The AI qualifies better than our former call center.

Alexandra Kausek

Managing Director · AK Personalmanagement

Quote published with Alexandra Kausek's consent. It refers to AI-assisted qualification in day-to-day work, not the video screening interview (which is a demo). Quote translated from German.

AK Personalmanagement

I build and run the CRM and workflow system there: candidates and leads in one place, recruiting through Meta with consent, candidate profiles from resumes, a read-only connection to zvoove, job ads sent to the German Federal Employment Agency's job board, and team metrics with lead tracking. The AI video screening interview exists as a tested demo.

72 leads for €214.64 in 7 days

More about me and my background

About Julien

No team behind the scenes.
I build it myself.

Behind Vertriebspilot.ai, there's no anonymous team with a software package. I build, run, and maintain the systems myself. I currently work with a recruiting agency in Bavaria, Germany. Every day, I see what actually works in practice.

Julien Momm

Founder · Vertriebspilot.ai

Since 2017

Online business

Since 2023

AI systems

About Julien

I build workflow systems for recruiting agencies that run in day-to-day use.

I've worked in online business since 2017. I've been building systems with AI since 2023. I'm currently building a system for a recruiting agency that brings leads, candidates, and the team together in one place.

You always speak directly with me. No call center, no ticketing system.

"I'll show you the system running at AK Personalmanagement and tell you which parts are still demos."

Julien Momm, Founder

Built and runYou don't need IT knowledge. I build it and keep it running.

AI use disclosedAnyone talking to AI is told immediately. Consent comes before contact.

Actual figuresI only share figures I can substantiate.

Direct contactYou reach me personally, not a support team.

Free and without risk

Free
20-minute check:
Which 3 tasks in your business can AI handle this week?

You sign up. I get in touch personally. We spend 20 minutes looking at your day-to-day work. Afterward, you'll know what's worthwhile and what isn't. No pitch deck, no sales presentation.

What you get, free

3 specific tasksI'll tell you which three tasks AI can handle in your business this week.
An honest assessmentIf it isn't worthwhile for you, I'll tell you that, too.
A look at systems in useYou'll see what the components look like at a recruiting agency in Bavaria, Germany.
No automated callsNo AI will call you, and no bot will message you. Julien gets in touch personally.

0 €

The check is free

Afterward: start with an assessment from €2,900 net (tax treatment depends on your location), followed by monthly operation priced according to scope.

Personal contact instead of automationYour request goes directly to Julien.
He usually responds within 24 hours on business days.

Free 20-minute check

First name *

Last name *

Email *

Phone *

What does your business do, and what takes up the most time in your team's day-to-day work? *

Please do not enter resumes or candidate data.

Privacy notice for this form

The controller is Julien Momm L.L.C., 701 Tillery Street Unit 12, 1405, Austin, TX 78702, USA, email info@vertriebspilot.ai. EU address: Winterhuder Weg 29, 22085 Hamburg, Germany. EU representative under Art. 27 GDPR: Prighter Group GmbH, Schwarzenbergplatz 5/2/1, 1030 Vienna, Austria. Purpose and legal basis: we use your first and last name, email address, phone number, message and source details (such as UTM parameters) to answer your request and arrange the free check (Art. 6(1)(b) GDPR) and, with your consent, to contact you by phone or email (Art. 6(1)(a) GDPR, via the separate consent checkbox in this form). If you contact us on behalf of a company, we process your contact details based on our legitimate interest in handling business enquiries and preparing a possible contract with that company (Art. 6(1)(f) GDPR). Providing the data is voluntary, but without it we cannot answer your request. Recipients: our CRM HubSpot, Inc. (USA) and an email notification to Julien via the IONOS mail server (Germany) to a mailbox at Google. HubSpot, Inc. and Google LLC are certified under the EU-US Data Privacy Framework, so transfers to them are based on the EU adequacy decision (Art. 45 GDPR). Where EU standard contractual clauses are used in addition, a copy of the applicable safeguards is available on request at info@vertriebspilot.ai. Storage: contact details in the CRM are kept as long as there is a legitimate interest in the business enquiry or relationship, until you object or withdraw your consent; then they are deleted without delay. Contract data and invoices are kept for 10 years (German statutory retention under § 257 HGB, § 147 AO). There are no automated AI calls or messages and no automated decision-making. Your rights: access, rectification, erasure, restriction, data portability, objection and withdrawal of consent at any time with effect for the future (email to info@vertriebspilot.ai), and the right to lodge a complaint with a data protection supervisory authority. Further processing on this website (cookies only with consent) is described in the full privacy policy, available in German: vertriebspilot.ai/datenschutz.html

Free · No sales pressure · Julien usually responds personally within 24 hours on business days

Frequently asked questions

What's on your mind

Honest answers before we talk.

What is the free 20-minute check?

A short conversation. Free, with no sales pressure. You tell me where your business loses time. I'll tell you which 3 tasks AI can handle this week and which it can't. If nothing fits, I'll tell you that, too.

What does a system that clones my best recruiters mean?

I document how your best people work: which questions they ask, what they follow up on, and what they look out for. The system handles these routines and flags outstanding tasks. Your people still make the decisions.

What happens after I submit my request?

Your request reaches me by email and is added to the CRM. I get in touch personally, usually within 24 hours on business days. No AI will call you, and no bot will message you.

Who is this for?

For recruiting and staffing agencies that want to reduce their team's workload. If your people do the same tasks manually every day, this is a fit.

What have you built so far?

A CRM and workflow system at a recruiting agency in Bavaria, Germany: candidates and leads in one place, recruiting through Meta with consent forms, candidate profiles from resumes, a read-only connection to zvoove, job ads sent to the German Federal Employment Agency's job board, and team metrics with lead tracking. The AI video screening interview exists as a tested demo.

Which figures can you substantiate?

In one week at the recruiting agency: 72 candidate leads for €214.64 in ad spend, so under €3 per candidate lead. These are leads, not hires. We continue to track how many result in hires.

How do you handle data protection and AI?

Anyone talking to AI is told immediately. We obtain and store consent before making contact. The Privacy Policy (in German) explains which services process data. In our conversation, we collect the questions your legal advisor should clarify for your case. I do not replace legal advice. The system creates draft profiles for human review, and a human makes decisions about candidates. Whether your use case falls under the high-risk rules of the EU AI Act should be assessed by your legal advisor before anything is built. In the check, I point out the questions that need to be clarified. The video screening interview is currently a demo.

What does it cost?

The check is free. You start with an assessment from €2,900 net (tax treatment depends on your location), followed by monthly operation priced according to scope. Before I build anything, you receive a clear quote with a fixed scope. The quote covers setup, ongoing support, external software costs, and a written agreement on documentation, data export, and handover.

How quickly can a component be ready?

It depends on the component. A candidate profile from a resume is quicker to build than a connection to your staffing/ATS software. After the check, I'll give you an honest timeline.

Will I speak directly with you?

Yes. You always speak directly with me. No call center, no ticketing system.

What happens if you're unavailable?

We'll agree on this in writing before we start: documentation, data export, and handover. You shouldn't depend on one person without an arrangement in place.

A system that clones your best recruiters.